Precision Accounting
Built for the
Automotive Sector
Gearfin handles the financial mechanics of automotive businesses — from dealership floor plans to fleet depreciation schedules — so your team can stay focused on operations.
Automotive Finance Is a Distinct Discipline
General accounting practices don't fit the structure of an automotive business. Floor plan interest, factory receivables, service absorption rates, and per-vehicle depreciation operate by their own rules. Gearfin was built around these specifics from the start.
Whether you run a single-point dealership or a multi-rooftop group, an independent repair shop or a corporate fleet, the financial reporting your operation needs differs fundamentally from what a general-purpose accounting firm typically delivers.
Accountants who understand DMS systems, floor plan accounting, and OEM financial statement formats from direct industry experience.
Separate, clear financials for new vehicle, used vehicle, F&I, parts, and service operations — each with its own reporting structure.
Timely monthly financial statements and departmental performance analyses aligned with your operational and manufacturer reporting calendar.
What Gearfin Handles
Each capability area addresses the financial reporting needs specific to how automotive businesses actually operate.
Inventory & Floor Plan
Accurate tracking of vehicle inventory values, floor plan interest accruals, and curtailment schedules. Carrying costs stay visible across all stock categories.
Revenue & Margin Analysis
Departmental gross profit reporting, service absorption calculations, and parts margin tracking. Understand which operations are contributing where.
Manufacturer Compliance
OEM-compliant financial statement preparation, warranty claim reconciliation, and factory receivable management aligned with manufacturer formats.
Multi-Department Close
Coordinated month-end close across new vehicle, used vehicle, F&I, parts, and service. Your composite financial picture complete and reconciled each period.
Performance KPI Tracking
Service absorption rate, used-to-new ratios, cost-per-RO, and fleet total cost-of-ownership. Automotive-specific metrics tracked and reported monthly.
Fleet Cost-of-Ownership
Per-vehicle and aggregate fleet reporting covering acquisition, depreciation, maintenance, fuel, insurance, and disposal. Complete data for replacement planning.
How Gearfin Works
A structured onboarding and monthly reporting process designed to fit your operations without creating friction in your day-to-day.
System Review
We review your current setup, DMS configuration, and reporting needs. This scopes the engagement and identifies data gaps upfront.
System Alignment
We connect with your DMS and financial data sources, align chart of accounts, and build the reporting framework for your service type.
Close & Report
Each month, reconciliation, financial statement preparation, and departmental analysis. Reports delivered to your schedule, ready for management review.
Analysis & Support
Regular financial reviews, questions addressed as they arise, and adjustments as your business grows or changes.
Industry Experience
Gearfin's approach is shaped by direct work within the automotive financial environment, not adapted from general accounting practice.
Experience with single-point locations and multi-rooftop groups. Comfortable with the complexity that comes from consolidating financials across multiple franchise agreements and locations.
Working knowledge of major dealership management systems and how they output financial data. Less setup friction and faster alignment with your existing tools and workflows.
Reporting frameworks built for leasing companies, corporate transportation departments, and mixed-use operators. Asset-level detail alongside aggregate reporting for management decisions.
Service Packages
Three service areas built for distinct segments of the automotive industry, each addressing the financial reporting needs of its specific context.
Dealership Accounting
Full-service accounting for automotive dealerships covering inventory tracking, floor plan management, F&I revenue recording, and manufacturer-compliant financial statements.
Parts & Service Revenue
Revenue and cost tracking for parts departments and service bays — categorized by service type, with parts margin analysis and labor reconciliation reports each month.
Fleet Cost Management
Financial tracking for vehicle fleet operators covering acquisition costs, depreciation, maintenance, fuel, and disposal proceeds with per-vehicle and aggregate reporting.
Let's Talk About Your
Accounting Setup
Share some details about your operation and what you're working through financially. We'll review the fit and walk through how Gearfin approaches businesses like yours.
Get in TouchStart the Conversation
Tell us about your automotive business and what you're working through financially. We'll reach out to set up an initial review call.